Guidelines for Letters of Evaluation

Each school will ask for a different set of letters from you, as the applicant, so it is important to research EACH schools letter requirements.

While you must pay careful attention to the guidelines of each school that requests your letters, we suggest you identify the following people to request letters of evaluation from:

  • Two science faculty who taught you in a class
  • One non-science faculty
  • One individual working in the profession you wish to pursue (example: an osteopathic physician, dentist, physical therapist, pharmacist, etc)
  • One or two additional individuals who know you well from a work, volunteer or research experience

 

Requesting Letters

Ask your letter writer if they will be able to provide a good, supportive letter of evaluation, or recommendation, for you. Provide them with some basic information about the ‘who, what, when, where, how, and why’ associated with your request. It is HIGHLY recommended that all letters are confidential. Confidential letters of evaluation are letters that you will never be able to view. Many graduate and professional schools require that letters are confidential.

Timing is another important factor in requesting letters. Remember that your letter writers busy people too, so you will want to give them enough time to write you a good letter, not a rushed one. We recommend giving letter writers a MINIMUM of 3 weeks to write your letters.

We recommend providing the following information in a nice neat packet for your letter writer:

  • Information about the purpose of the letter: scholarship, honor, award, grad/professional school, etc.
  • A completed MSU Student Reference Request Authorization Form
  • The full name (including title) and mailing address of the recipient on a pre-addressed, stamped envelope OR a completed “Confidential Rights to Waiver Form” from Interfolio.com which includes your six-digit document identification code if you are collecting letters through Interfolio.
  • Your requested timeline (please allow a minimum of 3 weeks for processing).
  • A copy of your MSU StuINFO “Courses by Term” (or a transcript).
  • A copy of your personal statement if available.
  • A current resume and list of activities, involvement, and accomplishments if not listed on resume.
  • A summary of the ways in which you and your reference have interacted. (This will cause you to reflect on your interactions with your reference and thus bring more meaning to the letter.)
  • Entrance examination scores (GRE, MCAT, DAT, LSAT, etc) if available.
  • ALSO: Make sure you send a note of appreciation to your reference for taking the time to write a letter or evaluation for you.
     

Collecting Letters: Credential Files vs. Centralized Application Services

We recommend collecting letters within the calendar year of submitting your application so that your letters are current.

Credential files are often used to hold letters, recommendations, and unofficial transcripts for candidates applying to graduate/professional schools or seeking employment in the field of education. Documents kept in your file will be sent out upon your request. This process allows the person recommending you to write one letter and have it submitted for you to send to anyone upon request. When creating your credential file, be sure to designate your letters as "Confidential".

For professional schools or Centralized Application Services that accept letters from a credential file, we recommend using the fee-based, credentials management service, Interfolio, Inc., in order to provide you a more efficient and effective way to manage your letters of evaluation.;

It is advisable to establish your credential file well in advance of submitting your application to professional school in order to allow those individuals writing on your behalf to file letters early. Faculty are often on sabbatical during the summer months and it may be hard to acquire your letters during that time.

While some professional schools will accept letters from a credential file, others will require that the letters are submitted through the Centralized Application Service or to the schools directly. See chart below.

Letters of Evaluation (LOE) by Health Profession
Health Profession Preferred Collection Method
Allopathic - MD - AMCAS and non-AMCAS schools Interfolio – LOE forwarded from Interfolio to AMCAS or directly to schools for non-AMCAS schools
Osteopathic - DO - all schools Interfolio – LOE forwarded from Interfolio to AACOMAS or directly to each individual DO school
Dental - all schools Interfolio – LOE forwarded from Interfolio to AADSAS schools or directly to schools for non-AADSAS schools
Optometry - all schools OptomCAS
Occupational Therapy OTCAS for participating schools, send directly for non-OTCAS schools
Podiatry - all schools Interfolio
Pharmacy PharmCAS for participating schools, send directly for non-PharmCAS schools
Physical Therapy PTCAS for participating schools, send directly for non-PTCAS schools
Physician Assistant CASPA for participating schools, send directly for non-CASPA schools
Public Health SOPHAS for participating schools, send directly for non-SOPHAS schools
Veterinary Medicine - all schools VMCAS