Instructions for Tenure System Annual Evaluations

The NatSci Tenure System Faculty Annual Evaluation Form should be filled out each year, summarizing the evaluation of each faculty member in the areas of research, teaching/student engagement, and leadership/service or outreach. Evaluations should encompass all scholarly activity of the faculty member within the relevant discipline(s), reflect unit goals, and be done within the context of full-time effort during the current year under review. Attach additional documentation, such as a faculty annual report, sabbatical leave report, or evaluation letter, as appropriate.

In each of the three areas, provide a summary judgment of faculty performance, as well as a brief analysis of strengths/weaknesses and a description of any recommendations. Give specific examples supporting the evaluation, based on current or planned achievement or activity. Special care should be taken to properly identify and evaluate progress in projects that require multiple years to complete or projects done in collaboration with others. Provide an evaluation of performance relative to rank, position, and workload expectations appropriate to MSU and peer institutions, and not relative to other faculty in the same unit. Examples of evidence of activity and achievement in each of the areas of evaluation are given below, and should be reviewed and modified as necessary by the unit.

In the “Summary and Outlook” section, as appropriate: summarize progress since last review, future plans, and professional development objectives; review or revise current responsibilities, mentoring plans, and allocation of space or other resources. Specifically comment on steps to be taken to address any areas found to be “below expectations” or “minimally acceptable”, and progress toward next reappointment, tenure, or promotion. In the case of a faculty member who has completed a sabbatical leave during the year under review, include in this section an evaluation of the success of the sabbatical in fostering new avenues of research, teaching, and/or outreach/engagement.

Faculty should review and sign the NatSci Outside Work for Pay Disclosure Form yearly as part of the annual evaluation process and, if necessary, should fill out and submit the MSU Outside Work for Pay/Overload Pay form for Department and NatSci approval.

Examples[1] of Possible Evidence of Activity or Achievement:

Research Activity: Grant proposals submitted, manuscripts submitted for publication, laboratory/instrument construction, experiments underway, study section or editorial board membership, reviews for high-impact journals, or participation in or organization of workshops, short courses, seminars, institutes, symposia, etc., documented completion of a self-assessment of research status and a plan for the future.

Research Achievement: Grants funded, (peer-reviewed) articles, technical reports, books, or book-chapters published, documented significant progress or completion of experiment or instrument, citation survey or other measure of scholarly impact, service as an editor of a professional journal, leadership of a research group, center, or institute, successful organization of a multi-PI/group grant submission, or scholarly recognition by university, government, or professional organization.

Teaching activity: Teaching load, course enrollment, TA or laboratory supervisory responsibility, or adequate in- and out-of-classroom availability to students; graduate student advising or mentorship, or thesis committee membership; participation in FOD, NatSci, or other workshops on teaching, advising, or mentoring; participation in study abroad program; documented completion of self-assessment of teaching and a plan for improvement.

Teaching Achievement: Classroom performance as assessed by SIRS/SOCT scores, teaching portfolio review, peer teaching evaluations, or demonstrated student-learning outcomes (assessed relative to the nature of the course); advisee completion of MS or PhD degrees; leadership in course or curriculum design, study abroad program, or implementation of a scholarly approach to teaching. Publications, grants, or presentations in the Scholarship of Teaching and Learning, if not included above as research.

Engagement Activity: Service on unit, college, university, professional organization, or government agency committees or panels (as member or officer), advisor to a student organization, acting as a mentor to colleagues, review of manuscripts or grants (if not included in research), or as a consultant for external agencies or stakeholders, or as an external evaluator for another University; participation in FOD, NatSci, or other leadership workshops, or in recruiting or fund-raising, outreach, lifelong-learning, or other engagement activities.

Engagement Achievement: Documented accomplishments from leadership on a panel or committee for a unit, college, university, professional organization or government agency. Organization of recruiting or fund-raising, outreach, lifelong-learning, or other engagement activities.


[1] This list is not exhaustive, nor is it expected that a single individual will engage in all the activities listed.